department complimentary ticket policy for 09-10

Everyone gets 1 COMP ticket for the performance run (not one for each night). This applies to all choreographers and dancers, faculty, grads and undergrads. Choreographers do not get more comp tickets. Dance Minors get 1 COMP ticket for the student Winter and Spring Concerts only. If you are on the comp list, show-up early on the night you want to attend and the box office assistants will check off your name. Everyone will have to present their Buck ID and then be checked off the list (due to the university audit in 2007). There are no seat or ticket reservations. All tickets are sold at the door. Columbus State Vouchers for student performances will be accepted.Have your guests arrive as close to when the box office opens in order to avoid possible ticket sell-out. The box office table opens approximately 40 minutes before the start of a dept performance. Dept ticket prices are: $10 general admission, $5 students, senior citizens, and anyone with a Buck ID.

NOTE 1: For the Dance on Camera series, since each screening contains different showings. This means that everyone getting this email will get 1 COMP for each screening.
NOTE 2: It is understood that sometimes faculty need to see student performances more than once if they are on a student’s project committee or their advisor. Those faculty names will just be checked off more than once on the Comp List, as needed, for student concerts.

process for requesting leave

All university employees (faculty, staff, lecturers) may request leave via the university’s Application for Leave Form. This includes sick days when work is missed; the form must be filled out when the employee returns to work. These forms are in a bin on the outside of the Chair’s Office door. All non-illness requests for leave are reviewed by the Chair. When an employee has an itinerary planned but before there has been a commitment to residencies, conferences, or family, work, or school events, they must fill out a leave form, attach all information related to the reason for the leave, and submit it to the Chair’s Office. The chair has to review and approve the leave before you can commit to other arrangements. The chair will review the requested leave information in conjunction with the university’s leave requirements and either approve, deny, or alter qualifications of the request. Requesting leave with as much advanced notice as possible is preferred within the university, to allow for department course schedule changes. All paid or unpaid leave requests are subject to chair approval.

Graduate associates are required to fill out the Graduate School’s GA Application for Leave Form. They can get them from the Graduate School website, or from a bin on the outside of the Chair’s Office door. GA leaves require a supervisor signature and the Graduate Studies Committee Chair signature, before it is given to the Chair for final review. Just like faculty and lecturers, all Graduate Teaching Associates (GTAs) must list any substitute teacher names and contact information in the appropriate section on the leave form. The department is liable for all instructors teaching to students in their classes. The Chair has to know at all times, who is in charge of and teaching all department classes.

For faculty and lecturers, if a substitute teacher will be leading the class in your absence, please list that person’s name and contact information in the appropriate section on the leave form. The department is liable for all instructors teaching to students in their classes. The Chair has to know at all times, who is in charge of and teaching all department classes.

Faculty, lecturers, and GAs do not accrue vacation leave, since they do not work during academic year break weeks. Administrative and Professional Staff (A&P) accrue sick leave and vacation leave depending on the FTE percentage of work time allotted to their job position.

For information on leaves, faculty, teaching staff (A&Ps), and lecturers can go to the OSU Human Resources website and look under “benefits”. GAs must go to the Graduate School website and/or the Graduate School Handbook for leave information that applies to their appointment.

workloads, FTE, and course schedules

With feedback requested from the faculty and staff, the Chair makes final schedule decisions and faculty, lecturer, and graduate associate workload assignments. The department’s Executive Committee shares the responsibility to maintain the department’s curricular goals. Course schedules are set 6 months to 1 year before a quarter begins. Sometimes there are adjustments 3-4 weeks before a quarter begins. If you have any questions on your workload at any time, please contact the Chair or the GA Supervisor.

For GAs, the department’s Graduate Studies Committee weighs in on quarterly GA workloads. GAs and all faculty and GA supervisors will receive the department Graduate Associate Workloads document a few weeks before the beginning of each quarter detailing all GA assignments and supervisors. This will come from the department HR Professional or the Faculty GA Supervisor.

FTE stands for Full-Time Equivalency. FTE is determined by the Chair in relation to the teaching load and course preparation time for each instructor. If you have any questions on your FTE, please contact the department Chair directly.

All university full-time faculty and staff are at 100% FTE. Lecturers and part-time staff can be at various ranges of FTE.

GAs are considered full-time at 50% FTE (full-time equivalency). Half-time GAs are at 25% FTE. The other 50% time for full-time GAs is for the classes they have to take as part of their graduate program course load.

general requirements for teaching any department of dance class

1. Follows the university student communication requirement and the government FERPA rules of ONLY discussing student issues with students or other university personnel through their osu.edu university email address. (for information on the the Family Education Rights and Privacy Act of 1974, go to the website of the OSU Office of the Treasurer)

2. Meets class on time and teaches for entire class meeting time. No instructor is authorized to cancel classes or end a class early, without prior approval from the Chair of the department. Refer to the department policies link on the department website for further information about this policy.

3. Prints out and regularly checks class rosters online, in compliance with FERPA rules and university data security requirements. (for more information on this, contact the college IT department or the OSU Office of Information Technology)

4. Takes roll and keeps track of attendance. (get grade books from Misty Kerns)

5. Is available for meetings with students who might have questions about the class material.

6. Handles or arranges any technical aspects of the class – viewing media, cueing sound, etc.

7. Prepares syllabi for class, and distributes to class at the first class meeting time. The Chair, the Teaching Associate (TA) supervisor, or the department academic advisor can provide guidance if needed.

8. Creates midterm and final material, and grades performance viewing papers, as set up in your syllabi.

9. Grades midterm and final, submits grades online. (see academic advisor Misty Kerns for further questions about how to do this)

10. Prepares viewings of dance material, as set up in your syllabi.

11. Prepares and demonstrates dance/class material. Class prep-time is included in the number of hours you work a week and into your salary. If you have any questions regarding this, please direct them to the Chair.

12. Follows the the faculty guidelines as mandated by the university or for Teaching Associates as presented in the yearly Graduate School Handbook prepared by the Graduate School. You may go to the websites of the Office of Academic Affairs or the Graduate School, if you have further questions regarding this.

13. When cannot meet class due to illness, finds a substitute teacher for the class and informs the Reception Office, and the TA supervisor if instructor is a graduate student. When back in the office from illness, fills out an Application for Leave Form, with dates, times, reason for not meeting class, the sub for the class or the other class arrangements that were made. GA’s do not accrue vacation leave, only sick leave.

All other requests for leave must have prior Chair approval. If you need a substitute for a class to attend a conference, accept a gig, attend a family event, or ask for any other time away from their class, you must fill out an Application for Leave Form. Faculty and lecturers must have Chair approval. TA’s must have the TA Supervisor, the Graduate Studies Committee Chair approval, and the Chair of the department approval. ALL LEAVE MUST HAVE PRIOR APPROVAL, before making any personal plans or travel arrangements.

ga fee authorizations

The department is funding your education, while providing you employment. Fee authorizations are based on your percentage of FTE. Full-time GAs are at 50% FTE and receive full tuition fee authorizations. Half-time GAs are at 25% FTE and receive half of their tuition fees paid by the department. Tuition and fee authorizations waive resident/non-resident instructional fees, and the college’s computer technology fees for Autumn, Winter, and Spring Quarters. Any GA will receive a fourth-quarter fee authorization based on their FTE percentage, by completing three consecutive quarters as a GA during the academic year. For all quarters, all other university required fees are to be paid by the graduate student.

Before the start of every quarter, the department HR Professional submits a list of all GAs to the university’s Office of Fees and Deposits (University Bursar). Sometimes that department does not apply the fee authorizations until 1 or 2 weeks before the start of the upcoming quarter. If you have questions at any time on when the GA fee authorization will hit your student account, please contact Fees and Deposits directly at 292-3337. You may also contact the department HR Professional so see when the list was submitted to that office.

For more information on fee authorizations, please refer to the Graduate School Handbook on the Graduate School Website.

cancelling, moving or changing classes

All instructors are required to meet their classes at the designated course times and in the assigned class spaces. NO INSTRUCTOR IS ALLOWED TO CANCEL A CLASS. Canceling a class must be requested in writing by the instructor directly to the Chair with as much advanced notice as possible. Only the Chair of the department is allowed to cancel classes. If the Chair approves a class to be cancelled (for a quarter or certain class meeting times), then the instructor can relate that information and other class arrangements to their students.

If the space for your class is not conducive to learning the class material, please contact the Chair and the Department Facilities Manager. The Chair will discuss and either approve or deny the space move. The Facilites Manager will relay the space change information to the instructors.

If there are problems with the meeting times of your class, please contact the Chair directly. Although course times are set months before a quarter begins, to coincide with the rest of the department curriculum, the Chair needs to know for future course planning purposes. At this time too, the Chair will also be able to discuss any possible current quarter changes or let you know of space and department limitations.

department course and space schedules

The Chair (with the Executive Committee) creates the quarterly department schedules. Odie formats the posted department schedules to post and inputs the schedule into the Registrar’s system. She sets up the classroom space schedules then hands the file over to a GA to process weekly rehearsal space requests.

If you have current quarter space questions, ask the scheduling GA. If you have upcoming quarter(s) space questions, please ask Odie.

census date and enrollment

Department funding from the college and university is dependent on the number of students enrolled and university fees paid on the quarterly university Census Date. This date is approximately 15 calendar days into the current quarter.

The Chairperson of the department must authorize students to be added to a class beyond the Census Date. This is different than the university’s standards, that let students enroll in classes after the Census Date. As of 5:00PM the evening before the Cenus Date, students can still add department classes with Chairperson approval. On the Census Date no more students will be added to classes.

If a student taking your class isn’t enrolled, you must instruct them to stop attending the class. Students cannot take a class then retro-actively sign up for credit. They must sign up for credit and pay fees in the quarter in which they are taking the class.

“no audit” policy and process
for graduate students to take non-major classes for graduate credit

The department does not allow auditing of classes because the department’s funding is dependent on course enrollment. This department policy has been in place since 2003. If a student wants to take a dance studio class as pass/fail, or if a graduate student wants to take a non-major class for graduate credit, here is the process. (This option is not allowed for department GEC courses.) It is the responsibility of the enrolling student to do this entire process, not the instructor or department Reception Office staff.

1. If the student cannot enroll for the class online, then they need to get a Course Enrollment Permission Form from the department’s Reception Office, and fill out course information for Dance 693.05 Individual Studies in Dance (Other) under the faculty supervisor of all the GAs (this faculty person may chance from year-to-year, call the Dept of Dance main line at 292-7977 to get this faculty name and email address).

This policy also goes for students in a class being taught by a graduate student doing a directed teaching experience, they must sign up under the graduate student’s faculty advisor. (Sometimes during Summer Quarter, the faculty advisor for graduate student instructors is the Chair of the department. Please check with the Chair’s assistant for confirmation on arrangements.)

2. The student then takes the form to his/her college advisor for signature and course addition. (Graduate School for grad students)

3. In order to get the pass/fail grade, the student and instructor must send an email to the GA’s supervisor stating who they are, which grad student is their instructor, and the class days and times. The supervisor and the instructor confer at the end of the quarter on the grades to be given. Then the instructor assigns the final grade.

Check out our non-major dance courses on our website at any time!

class drop-in policy for department alumni and community guests

This department practice was approved and formalized into a policy by the faculty in 2006. Alumni and community guests can drop in to any dance studio class on the schedule. (lecture, GEC, and other composition, theory, or technology classes are excluded) Alumni and guests must request approval from the department Chair, by calling 614-292-0984 or emailing the Chair at dance@osu.edu. The alumni or guest must have an approval letter from the Chair before going into the desired class.

Class participation and drop-in is at the instructor’s discretion. If the instructor doesn’t allow the alumni or guest to take the class, the person must find another class. It is understood by the attendee that by dropping into a class, movement phrases may have already been taught. The students paying for the class get priority for teacher attention and class comments. Alumni and guests are to dance on the periphery of the class. If the alumni or approved guest are going to drop-in to a class more than 4 times in a given quarter, they have to register for the class via the Registrar’s Office, OSU Continuing Education, or the Graduate School.

During the academic year, “community guests” means dancers/artists who are passing through Columbus on tour with a show or event. During summer quarter, “community guest” means adults who may attend Parks and Recreation dance classes, and who may or may not have had any dance
training.

grades, grade books, class rosters, and course outlines

Misty Kerns can give you grade books, information on accessing your class roster online, information on how to enter your grades online, and examples of course outlines for you to model a course outline for your class. She is the Program Associate for both the undergraduate and graduate programs, and back-ups for faculty, teaching staff, and lecturers to assist with the university’s online grading at the end of the quarter.

student privacy and homework pick-up

Per the FERPA rules, by law students are not allowed to view another’s grades without their permission. You cannot leave homework assignments for pick up in a box in a community area or in your office mailbox.

There is a Homework Pick-up Area in the Reception Office. Students can go to the reception desk and ask for an office worker to give them their homework assignment. Assignments will be kept for the remaining time in the current quarter. If an assignment falls at the very end of a quarter, the students have until the end of the following quarter to pick them up. At the end of Spring Quarter, assignments will be kept until the end of Autumn Quarter. After these deadlines, the assignments will be thrown away.

Also, there are trays for General Pick-up in the Reception Office. Personal items (CDs, watches, pins, etc.) can be viewed by anyone. Anyone can leave or pick-up an item from the trays.

phones

General office area phones are only capable of making local and campus calls. To make a local call, must dial a 9 to get off-campus first. All campus phone extensions are 5 digits. For example if a phone number is 292-7977, from anywhere else on campus you can just dial 2-7977. Faculty members and regular staff have their own phone lines and can make business related long distance calls. Graduate Associates are not permitted to make long distance calls unless authorized by their supervisor.

incoming and outgoing local calls
If students need to contact you, please ask them to email you or leave a written message in your office mailbox. Do not tell the students to call if they cannot attend class If students cannot attend class for some emergency, they can contact you directly or explain at the next class meeting time. It is your responsibility to inform your students of this each quarter and follow through with the procedures.

Personal calls should be limited on department phones. No long distance personal calls should be made. The phone bill is reviewed monthly for departmental usage patterns.

computers and equipment
office equipment: fax, copiers, color printer; computer lab and technical equipment

medialab
The department has a Medialab (Computer Lab, Room 037) with all Macintosh computers, and it is available to all students, faculty and staff. DVD cameras, VCRs, projectors and more are available for all departmental use.The chairperson must authorize all other lab use and all special needs technical equipment use. You will be asked to sign out equipment, and you are liable for all equipment while it is in your possession. Equipment will be checked for all parts and functionality before and after each use.

other office equipment
Use of departmental fax, copiers, and printers must be limited to university business only. The access code for the fax machine is the last 4-digits of your Social Security Number. The quarterly limit for copying is 1,000 copies. After that you will be billed for 5 cents per copy. For personal issues that arise (for faxing), please ask Odie for permission.

studio policy
No street shoes, food, or drink are permitted in any of the studios or on Sullivant Theatre stage. For the department Studio Request Policy please go here.

no smoking policy

Smoking is not permitted in any university buildings – including restrooms. Please go outside the building to smoke if needed. State law requires 50 feet clearance from the building and no smoking near air ventilation. There are cigarette trays for disposal at proper distances away from the building. Please help us keep our facilities and building clean.

key policy

The department facilities manager is also the key manager. All faculty, staff, and graduate students have keys to their offices. Other keys are issued depending on the nature of the need. Anyone with departmental keys is responsible for the security of the dance equipment and facilities. Keys are not to be loaned to anyone. They need to be returned to Misty as soon as the pertinent need is over. University policy does not permit duplicating departmental keys. If keys are stolen or lost, notify the chair’s office or Misty immediately and they will notify the university Key Control department.

All employees are required to sign a Key Policy Form acknowledging that if they lose their keys, they owe the department a per key fine. For production staff, this fine will include the cost of replacing locks.

purchasing request form

The chairperson must authorize all purchases and payments. If you need to purchase something on behalf of the department, fill out a Purchase Request Form and turn it into the chair for approval. This form is in a folder outside Jane’s door, Room 024. DO NOT purchase items before getting approval. University purchasing policy requires all purchases to be pre approved. For small purchases, Odie may issue a departmental authorized credit card to you. For larger purchases, Jane will work with the vendor and OSU Accounting to get an invoice and have the university pay directly. Please allow 48-hour turn-around time for purchase approval.

space and facilities

office space
Faculty and staff are provided with a desk, chair, mailbox, office phone, and filing space if needed. Please see Misty Kerns for any general office supplies you need for your job duties. Any other office supplies should be requested and approved by the chair via the Purchasing and Payment Request Form.

other departmental space
For any departmental space use, please fill out the Studio Request Form. Outside Studio 2 is the Space Board and forms to request space. The forms list the space use priority levels and policy, and are to be turned into the scheduling GA for scheduling for processing, and if needed chair approval.

thanksgiving holiday

Department classes will end at 12:30 on the Wednesday before Thanksgiving. This means that all department classes will continue as scheduled until the end of daily technique classes at 12:30PM. For classes after that, if students are absent they aren't counted as using one of their absences.

The department administrative offices will close at 2:00 PM. The university will be open until 5:00 PM.

classes and work on religious holy days
for students, staff and faculty (as of Spring 2008)

Just like any school or work day that is a holy day for any religion, students must use their available class absences if they wish to take the day off. Staff and faculty must use their available leave time (sick for faculty or vacation for staff) and fill out an Application for Leave Form, per university Human Resources policy. The university doesn't have a policy for students and faculty leave on holy days.