Dance Preservation Fund



The Dance Preservation Fund (641562) was established in 1994 to further the recording of dance through awards to current students, graduates of the department, current faculty and emeriti. Visiting artists, researchers, and notators who are in residence in the Department of Dance are also eligible for funding. Approximately $15,000 is available annually for this purpose.


If you are a donor and would like to contribute to the Dance Preservation Fund, please visit the University's online giving website and enter the respective six-digit fund number (641562). Further opportunities for giving to the Department of Dance are available on our Giving page.


The 2016 Dance Preservation Fund Application is due by May 16, 2016 via Slideroom, an online application portal. Go to and follow directions to create an account. The system allows applications to be started, saved, but not submitted, to allow for time to complete sections.

Application review will be made by May 31, 2016 by the Dance Preservation Fund committee, appointed by Susan Hadley, Chair of the Department of Dance. Notification of results will be made as soon as possible after that, no later than June 15, 2016. More information can be found about the application process here. Questions:  email or call (614) 292-7977.

What does it support?

Notating/Labanotation/Movement Analysis

  • notating/recording of dances by applicant or travel and accommodations for a notator and/or videographer
  • checking, editing, updating, copying, preserving already notated scores
  • staging of dances from score in order to check the score
  • staging of dances as to record them via video and/or notation
  • research in dance/movement analysis and dance notation
  • video recording dance, usually in connection with notating
  • teaching or promotion of notation
  • development and implementation of computer programs, website, or smartphone applications, related to the above areas which can involve people from other disciplines, plus equipment and personnel

Materials for Dance Preservation Projects

These might include as books, music, digital media storage, etc.


  • expenses related to attending conferences and/or publications involving dance preservation
  • assistance with workshop or festival expenses related to dance preservation
  • expenses related to presenting at conferences dealing with dance preservation

Other projects

Projects deemed by the committee to be in keeping with the directive of the fund

Who can apply?

  • Current department dance majors and graduate students
  • Current faculty, staff, emeritus, and alumni
  • Visiting artists, researchers, and notators in residence at OSU Dance

Who is on the committee?

Chair appointed faculty and staff, as the fund is administered by the OSU Department of Dance. Each person on the committee will be evaluating all the proposals in May, The committee will make final recommendations to the Chair by the end of May. Award notifications will be emailed by June 12, 2015.

What are the award criteria?

  • weighted towards meritorious applicants who show strong initiative in their research and profession
  • quality of the project and focus on dance preservation and documentation
  • qualifications of the applicant and related collaborators or personnel 
  • budget and need

The project and award timeline aligns with OSU’s fiscal year, July 1 to June 30. Proposals must be for projects or research happening in the future and cannot be reimbursements for past expenses incurred. Awards are administered by the Department of Dance and require OSU’s accounting policies and processes for payments, as it is a university fund.

Application Requirements

Applications should be written in language understandable to scholars in their field.

  1. Applicant Information
  2. Project description with timeline and budget justification
    1. Title of the Project
    2. Persuasive project description with objectives and procedures
      1. If any resource permissions are involved, attach the documentation from the source granting the permission.
      2. If your project involves notation, the notator must submit a relevant sample of their work.
    3. Outcomes or significance to the field
    4. Timeline for project with explanation
  3. Itemized Budget that should match the project timeline – can include, but not limited to:
    1. Collaborators and personnel
      1. If paying current OSU employees, a retirement benefits percentage will be tacked on to the payment amount. Please allow for that percentage in your budget.  A quick estimate is 15% of what you request for their payment.
      2. If this project requires faculty Release Time from teaching/service/research, has it been approved by the Chair? If yes, provide that documentation. If no, then request this by the Chair as soon as possible and provide documentation.
    2. Essential materials and supplies
    3. Photocopies or mailing of required materials
    4. Travel to another state or country. All travel must be necessary for the project or research. Support for travel within the state of Ohio must be relevant to research and will be assessed on a case-by-case basis. Travel within Franklin County will not be reimbursed.
    5. Minor equipment essential to research – less than $500. Per university equipment and state/federal support policy, equipment and non-disposable materials obtained with these grants will remain the property of the university. However, after being awarded a DPF grant, if the applicant purchases the equipment and requests reimbursement, then the equipment is the property of the applicant.
    6. Payments to human subjects if research is on university grounds, if justified
    7. Payments for services essential to the successful conduct of research. Such budget items must be justified by the applicant and will be reviewed by the committee. Appropriate items may include foreign language transcription, data analysis assistance, or technical assistance.

Past Projects

A few of many projects the Fund has supported:

  • Supported the editing, production, and distribution of Lynn Dally’s DVD “JAZZ TAP ORIGINALS: Anthology 1979-2012”
  • The maintenance of LabanWriter by David Ralley since it was developed
  • Supported the filming of Arthur Saint-Leon’s Pas de Deux (1835) as reconstructed from Saint-Leon’s notation & taught by Sandra Noll Hammond (2012) to members of Catherine Turocy’s New York Baroque Dance Company
  • Supported presentation of Motif Notation in Dance Education at Dance & the Child and World Dance Alliance (daCi/WDA) Conference in Taipei 2012
  • Checking and correction of the dance score of Victoria Uris’ Sea Dreams
  • Provided license and royalty payments for use of the score when John Giffin directed Nijinski’s Afternoon of a Faun
  • Provided funds for Mara Penrose to attend the International Council of Kinetography Laban Conference in Budapest and present her research paper Scoring Change in August 2011
  • Helped Loren Bucek with development of intensive professional development workshops for K-16 educators, dance teaching artists and those affiliated with higher education communities across Ohio, and the curriculum project Accelerated Motion: Towards a New Dance Literacy
  • Given archival help for the Bebe Miller collection at the Theatre Research Insititute
  • Awarded a small grant to Jenai Cutcher to assist her with her documentary Thinking on Their Feet: Women of the Tap Renaissance
  • Helped support a graduate associate position at the Lawrence and Lee Theater Research Institute to help with cataloging the materials in the Dance Notation Bureau collection
  • Supported the completion of the Labanotation score of Rosalind Pierson’s Lachrymae by Kimberly Jensen Wilchek
  • Given support to Valarie Williams, Mira Kim and Jennifer Garda for notator training
  • Supported Vera Maletic’s Dance Dynamics update and accompanying DVD production
  • Given assistance in the archiving of Diane McIntyre’s materials
  • Checking & correction of Crossing the Black Water section of Legacy choreographed by Hwai Min Lin, notated by Ray Cook